EBSA26 - 13-16 May 2025 Maastricht, The Netherlands

Sponsorship and exhibition Prospectus Maastricht 2025.pdf

Sponsor and exhibitor registration form

The 2025 EBSA conference will be taking place in Maastricht, The Netherlands

  • Opening reception May 14th 2025 (17:30 - 19:30)
  • 2 days of conference May 15th and 16th 2025

Invoices for sponsoring and exhibiting will be made according to Dutch VAT rules and issued after January 1st 2025.

A company membership costs 900 euro excluding VAT per year and gives access to 4 persons within your company/institute as member to our website and one ticket to attend the EBSA conference.

PRINCIPAL SPONSOR

  •  Sponsor exhibition and conference opening reception
  • Sponsor conference dinner
  • 5m exhibition table (incl. table, 2 chairs, electricity and 2 conference and dinner tickets)
  • Back cover (A4-format) book of abstracts and "premium" banner in the conference APP (rotating banner on all screens)
  • Company details are mentioned in the Supplier directory on the website 

PREMIER SPONSOR

  • Sponsor exhibition and conference opening reception
  • 5m exhibition table (incl. table, 2 chairs, electricity and 2 conference and dinner tickets)
  • Page (A4-format) book of abstracts and banner in the conference APP (rotating banner on all screen)
  • Company details are mentioned in the Supplier directory on the website

PROFILE EXHIBITOR

  • 5m exhibition table (incl. table, 2 chairs, electricity and 2 conference and dinner tickets)
  • 30 minutes oral presentation slot on 1st conference day (incl. 1 conference and dinner ticket)
  • Company details are mentioned in the Supplier directory on the website

ESSENTIAL EXHIBITOR

  • 3m exhibition table (incl. table, 2 chairs, electricity and 1 conference and dinner ticket)
  • Extra ticket for company representation at exhibition and dinner
  • Company details are mentioned in the Supplier directory on the website 
Choose your (extra) separate member sponsor and exhibitor items
Sponsor exhibition and conference opening reception [members 3.000 euro excl. VAT] only 3 available
Sponsor the conference dinner [members 5.000 euro excl. VAT] only 1 available
Pre conferenece courses and conference Lanyards with your company logo and name together with conference name and EBSA logo [members 600 euro excl. VAT]
30 minutes oral presentation slot on 1st conference day (incl. 1 conference and dinner ticket) [members 2.200 euro excl. VAT]
5m exhibition table (incl. table, 2 chairs, electricity, incl 2 conference and dinner tickets) [members 3.300 euro excl. VAT]
3m exhibition table (incl. table, 2 chairs, electricity, incl 1 conference and dinner ticket) [members 2.600 euro excl. VAT]
Extra ticket for company representation at exhibition and dinner [members 500 euro excl. VAT per extra ticket]
Company flyer handed out during conference registration (Material needs to be at confererence venue) [members 450 euro excl. VAT]
Gadgets handed out during conference registration (Material needs to be at confererence venue) [members 600 euro excl. VAT]
Back cover (A4-format) book of abstracts and "premium" banner in the conference APP (rotating banner on all screen) [members 1100 euro excl. VAT]
Page (A4-format) book of abstracts and banner in the conference APP (rotating banner on all screen) [members 800 euro excl. VAT]

Not all biosafety professionals have the resources from within their organization to attend a conference or attend a course.
Do you have a potential lead for a large project and you want to convince them further by inviting them to the conference or a specific training?

That is why EBSA offers sponsors and exhibitors the opportunity to have one or more of their contacts participate in the congress or courses at a reduced rate.

Sponsor an non-staff member to the conference incl. conference dinner and conference book(*) [members 550 euro excl. VAT]
Sponsor an non-staff member to attend a 1 conference course  and the conference incl. conference dinner and conference book [members 990 euro excl. VAT]
Sponsor an non-staff member to attend a 2 day conference course  and the conference incl. conference dinner and conference book [members 1.450 euro excl. VAT]

PRINCIPAL SPONSOR

  •  Sponsor exhibition and conference opening reception
  • Sponsor conference dinner
  • 5m exhibition table (incl. table, 2 chairs, electricity and 2 conference and dinner tickets)
  • Back cover (A4-format) book of abstracts and "premium" banner in the conference APP (rotating banner on all screens)
  • Company details are mentioned in the Supplier directory on the website 

PREMIER SPONSOR

  • Sponsor exhibition and conference opening reception
  • 5m exhibition table (incl. table, 2 chairs, electricity and 2 conference and dinner tickets)
  • Page (A4-format) book of abstracts and banner in the conference APP (rotating banner on all screen)
  • Company details are mentioned in the Supplier directory on the website

PROFILE EXHIBITOR

  • 5m exhibition table (incl. table, 2 chairs, electricity and 2 conference and dinner tickets)
  • 30 minutes oral presentation slot on 1st conference day (incl. 1 conference and dinner ticket)
  • Company details are mentioned in the Supplier directory on the website

ESSENTIAL EXHIBITOR

  • 3m exhibition table (incl. table, 2 chairs, electricity and 1 conference and dinner ticket)
  • Extra ticket for company representation at exhibition and dinner
  • Company details are mentioned in the Supplier directory on the website 
Choose your (extra) separate sponsor and exhibitor items
Sponsor exhibition and conference opening reception [4.000 euro excl. VAT] only 3 available
Sponsor the conference dinner [6.000 euro excl. VAT] only 1 available
Pre conferenece courses and conference Lanyards with your company logo and name together with conference name and EBSA logo [800 euro excl. VAT]
30 minutes oral presentation slot on 1st conference day (incl. 1 conference and dinner ticket) [2.750 euro excl. VAT]
5m exhibition table (incl. table, 2 chairs, electricity, incl 2 conference and dinner tickets) [3.900 euro excl. VAT]
3m exhibition table (incl. table, 2 chairs, electricity, incl 1 conference and dinner ticket) [3.200 euro excl. VAT]
Extra ticket for company representation at exhibition and dinner [members 650 euro excl. VAT per extra ticket]
Company flyer handed out during conference registration (Material needs to be at confererence venue) [550 euro excl. VAT]
Gadgets handed out during conference registration (Material needs to be at confererence venue) [700 euro excl. VAT]
Back cover (A4-format) book of abstracts and "premium" banner in the conference APP (rotating banner on all screen) [1.450 euro excl. VAT]
Page (A4-format) book of abstracts and banner in the conference APP (rotating banner on all screen) [1.000 euro excl. VAT]

Not all biosafety professionals have the resources from within their organization to attend a conference or attend a course.
Do you have a potential lead for a large project and you want to convince them further by inviting them to the conference or a specific training?

That is why EBSA offers sponsors and exhibitors the opportunity to have one or more of their contacts participate in the congress or courses at a reduced rate.

Sponsor an non-staff member to the conference incl. conference dinner and conference book(*) [850 euro excl. VAT]
Sponsor an non-staff member to attend a 1 conference course  and the conference incl. conference dinner and conference book [1.700 euro excl. VAT]
Sponsor an non-staff member to attend a 2 day conference course  and the conference incl. conference dinner and conference book [2.600 euro excl. VAT]
Company and contact details
Company invoicing details
VAT number for EU based companies or VAT/company registration number for companies outside the EU